Email signatures

It is important that all employees have a consistent and professional email signature to easily identify you as an official member of this diocese. We have provided instructions below on setting up your email signature so that we can maintain a consistently branded image through our emails.

At the bottom of each section is a video tutorial. Please reach out to us if you need assistance. Anne E. Clark: aclark@charlestondiocese.org.

Do:

• Use the signature provided below
• Follow our placement and formatting guidelines below for adding the Chancery Mission statement

Don’t:

• Change colors or fonts
• Add other logos or change the logo
• Add additional details, like “Direct Line” or an extra address if you work in multiple locations

Exceptions are only for the following staffs:

• Catholic Charities of South Carolina
• Catholic Community Foundation of South Carolina
• South Carolina Catholic Conference

This is how your signature will look after completing the following steps:

Copy the text from one of the following documents and paste into the signature field:

Email Signature Template – PDF

Email Signature Template – Word Doc

1. Find and click the gear button at the top of your Outlook page. This will open a “settings” dropdown.
2. At the bottom of the dropdown, click the link that says “View all Outlook settings“.
3. Under “Mail” on the far left, select “Compose and Reply” to find where to input your email signature.
4. Paste the template text from the template section above into the “edit signature” field.
5. Select your email address and click the three dots for more formatting options. Click the chain link icon to add a hyperlink to your email address. In the field where it says “Web address (URL)” type in “mailto:” followed by your email address with no space between, (for example, “mailto:youremail@charlestondiocese.org”). Click ok.
6. In the same way as above, link “charlestondiocese.org” to https://charlestondiocese.org.
7. Select your name and title and change it to size 12.
8. Select contact information and mission statement, and change to a size 11 .
9. Select the mission statement and change color to a dark blue. Italicize the entire message and bold “Our Mission:”
10. Select the confidentiality notice and change color to a medium gray and change the font to size 8.
11. Underneath where it says “Choose default signature,” set this signature as your default for your email account, new messages, and replies/forwards.
12. Click save at the bottom of your screen. Draft an email to ensure that the signature saved properly.

1. Click File > Options > Mail > Signatures.
2. Click New. Name your new signature and click OK.
3. Paste the template text from the template section above into the “edit signature” field.
4. Update the fields in the template with your full name, title, office, phone number, and email address.
5. Link your email. Ensure “email address” is selected on the left column. Select your email address and click the globe icon on the far right. In “e-mail address field,” type in “mailto:” followed by your email address with no spaces. (For example: mailto:youremail@charlestondiocese.org).
6. In the same way as above, link “charlestondiocese.org” to https://charlestondiocese.org.
7. Select your name and title and change it to size 12.
8. Select contact information and mission statement, and change to a size 11 .
9. Select the mission statement and change color to a dark blue. Italicize the entire message and bold “Our Mission:“.
10. Select the confidentiality notice and change color to a medium gray and change the font to size 8.
11. Underneath where it says “Choose default signature,” set this signature as your default for your email account, new messages, and replies/forwards.
12. Click save at the bottom of your screen. Draft an email to ensure that the signature saved properly. Congratulations! You have created your diocesan signature.

Please test your email signature after setting it up by sending yourself an email. If the logo image doesn’t display, please follow the steps below to resolve the issue:

1. Right click and save this image:
   
2. Go back to edit your email signature. Delete the logo image that’s currently there.
3. In the same spot, click the image icon to add an inline image. Select the logo image you just saved to your computer.
   
4. Click save.

If adding a quote into your email signature, please follow the guidelines below to help us maintain consistency and professionalism in our branding.

1. Place the quote below the mission statement and above the confidentiality notice.
2. Quote should be enclosed in quotation marks. Quote attribution should be on the following line, preceded by a long dash: —
3. Format the quote in black or automatic, in size 10.
4. See the example below for how a final signature with a quote should look.