St Mary Our Lady of Ransom Catholic Church
Position Title: Administrative Assistant for St. Mary Our Lady of Ransom
Position Summary: The church Administrative Assistant provides administrative support to clergy and staff, ensuring the smooth operation of the church’s office and is often the first point of contact for visitors and members, handling inquiries and maintaining important records. The church Administrative Assistant is responsible for maintaining accurate financial records, ensuring the financial integrity of St. Mary Our Lady of Ransom Church. This role is crucial for the church to maintain accountability to effectively fulfill its mission
Classification: Non-Exempt (Full time) 35 hours/week Reports To: Father Anthony Swamy
Essential Job Functions:
· Responsible for the day-to-day administrative functions of the church, supporting the pastor and staff. This includes answering phones, managing calendars and scheduling appointments, filing, preparing documents, and assisting with various clerical tasks.
· Plays a key role in communication, maintaining accurate records, and ensuring the smooth operation of the church office
· Verifies, allocates, and submits bills and deposits to Parish Accounting System for payment. Reviews documents such as sales slips, invoices, receipts, deposit slips, checks, statements, and computer printouts for accuracy.
· Submits weekly transaction sheets to diocese. Responds to budget questions from Diocesan staff.
· Reviews weekly collection report and deposit slips. Corrects discrepancies with counter representative as soon as possible.
· Properly account for Parishioner contributions. Enter weekly contributions to ACS software system. Prepare annual contribution statements.
· Handles deposits as needed for walk-in donations.
· Assists the Finance Committee in the preparation of the parish budget as needed
· Prepares annual financial report to parishioners.
· Assists the pastor in ensuring that all office activities are in compliance with parish/diocesan polices and regulations
· Maintains accurate church records, including membership databases, attendance and leave records, and financial transactions.
· Manages office supplies and maintains organized workspace. Performs other duties assigned by the supervisor/pastor.
Required Skills and Qualifications:
Proficiency in Microsoft Office Suite and internet browsers.
Basic accounting skills with strong attention to detail.
Strong communication skills.
Problem-solving abilities.
Self-motivated and committed to continuous learning.
Strong organizational and time management skills.
Works well with others.
Catholic in good standing.
Working Conditions/Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.