Parish Bookkeeper

SUMMARY : As a bookkeeper, the candidate will need to keep records of financial transactions for the parish by performing the following duties:

· Verifies, allocates, and posts details of business transactions to subsidiary, expense, and revenue accounts in journals and computer files from documents such as sales slips, invoices, receipts, deposit slips, checks, statements, and computer printouts. Summarizes details in computer files and transfers data to general ledger.

· Reconciles and balances accounts and bank statements.

· Compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, payroll, and other items pertinent to the operation of the parish.

· Submits monthly transaction sheets to diocese. Prepares budget adjustment logs as necessary. Responds to budget questions from diocese staff.

· Determines deductions for withholding.

· Prepares withholding, Social Security, and other tax payments and reports on a quarterly and end-of-the-year basis.

· Calculates and prepares checks to reimburse priest(s) for Mass celebrations.

· Retrieves, with an escort, contribution bags from the church every week. Delivers bags to volunteer counters. Reviews their count report and deposit slip. Corrects discrepancies with counter representative as needed. Insures deposit to bank before the end of the day.

· Makes deposits as needed for walk-in donations.

· Assists the Finance Committee in the preparation of the parish budget. Attends Finance Committee meetings when requested to do so.

· Prepares annual financial report to parishioners.

· Assists pastor in ensuring that all office activities are in compliance with parish/diocesan policies and regulations.

· Assists in answering the phone and in receiving visitors when necessary.

· Performs other duties assigned by the supervisor or the pastor.

Reports To: Pastor

FLSA Satus:  Non-Exempt

 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Because duties will occasionally include answering phone and receiving visitors who will need information or assistance pertaining to the Church’s faith practices, must be Roman Catholic.

 

· Good knowledge of Church teachings

· Good computer skills (hardware and software programs)

· Good communication skills

· Bi-lingual (English and Spanish)

· Organized

· Self-motivated

 

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

 

Salary: Salary to commensurate with experience.

 

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work area is a typical office environment. The noise level in the work environment is usually moderate. Average forty hours per week