Return to the Office of General Counsel and Real Estate
Download this “Cheat Sheet” in a PDF

Cheat Sheet

Within Signing Authority

Outside Signing Authority

Within Spending Limit

Can be signed at parish

Be sure to obtain for parish/school records:

  • Quote or scope of work
  • Certificate of Insurance naming “Bishop of Charleston, a Corporation Sole
  • DBA Catholic Diocese of Charleston fbo ”
  • Endorsement pages from insurance policy
  • Appropriate diocesan agreement signed by vendor and pastor/principal
Must be signed by an Officer of the Corporation Sole (Bishop, VG, or CFO)

Send to VG at vgrequests@charlestondiocese.org:

  • Quote or scope of work
  • Certificate of insurance naming “Bishop of Charleston, a
  • Corporation Sole DBA Catholic Diocese of Charleston fbo ”
  • Endorsement pages from insurance policy
  • Letter signed by the pastor requesting an officer of the corporation to sign on behalf of the parish/school

Diocese will provide the appropriate agreement for signature by vendor and pastor/principal. It will be sent to diocese to be fully executed.

Outside Spending Limit

Spending must be approved by VG

Send to VG at vgrequests@charlestondiocese.org:

  • Letter signed by the pastor/principal requesting to spend outside of location spending limit
  • Finance council votum – must be specific as to maximum amount to be spent, purpose for expenditure
  • Be sure to obtain for parish/school records:
  • Quote or scope of work
  • Certificate of Insurance naming “Bishop of Charleston, a Corporation Sole
  • DBA Catholic Diocese of Charleston fbo ”
  • Endorsement pages from insurance policy
  • Appropriate diocesan agreement signed by vendor and pastor/principal (Agreement cannot be signed until parish school receives letter from VG approving expenditure.)
Spending must be approved by VG and signed by an Officer of the Corporation Sole (Bishop, VG, or CFO)

Send to VG at vgrequests@charlestondiocese.org:

  • Letter signed by pastor requesting to spend outside of location spending limit and asking for Officer of Corporation to sign the agreement
  • Scope of work or quote
  • Certificate of Insurance naming “Bishop of Charleston, a
  • Corporation Sole DBA Catholic Diocese of Charleston fbo
  • Endorsement pages from insurance policy
  • Finance council votum – must be specific as to maximum amount to be spent and for what purpose

Diocese will provide the appropriate agreement for signature by vendor and pastor/principal. It will be sent to diocese to be fully executed.

Use the two-by-two grid below to help determine whether you need our office for signing approval.

Contacts that Can be Signed Locally

  • Carnival Rides and Games
  • Climbing Walls
  • Entertainers
  • Food Service
  • Inflatable Bounce House
  • Medical Services
  • Portable Bathrooms
  • Referee Services
  • Facility Usage Agreement (Unaffiliated Organization)
  • Security System Maintenance and Monitoring Services
  • Speaker
  • Tents
  • Driving and Parking
  • In-State Transportation Services
  • Out of State Transportation Services
  • Cleaning
  • Copier Lease
  • Copier or Printer Maintenance
  • Cutting Down Small Trees Close to Building
  • Fire Alarm Maintenance and Monitoring
  • Flu or Vaccination Services
  • HVAC Maintenance Agreements
  • Lawn and Grounds Maintenance
  • Laying of Floors, Tile, Carpet
  • One-Time Janitorial Services
  • Painting on Six Foot Ladder or Less
  • Pest Control Services
  • Plumbing Repairs Under $2500
  • Power Washing at Ground Level
  • Unarmed Security Services
  • Small, Interior Construction
  • Steam Cleaning Furniture
  • Telephone, Internet and Cable Service
  • Window Treatment Installation