Website Holy Spirit Catholic Church

Holy Spirit Parish is seeking a Parish Secretary who will report directly to the Pastor and support the Parish staff. We are looking for an individual who is efficient and comfortable being a member of a team which includes having significant input into our planning and implementation of all the events going on.  The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

  1. Desktop Publishing:  Weekly bulletin publication including gathering information, formatting, page layout, and editing.  Create tickets and fliers for events as required. (MS Publisher)
  2. Electronic Media:  Manage the church website: update webpages & web calendar, work with hosting service & consultant, create/delete webpages as needed.  Facebook administrator.  Content creation and management of eBulletin Board. Management of livestreaming equipment and scheduling.
  3. Email Management:  Coordinate multiple email accounts: Parish Google account, personal account, office account.  Timely response and dispatch of above-named accounts.  Manage the Parish’s Google Calendar.
  4. Data Administration including password maintenance for computers and email accounts, maintenance of multiple databases, primary contact with IT consultant. Troubleshoot computers and copiers.
  5. Secretarial tasks include phone answering, greeting visitors, letter writing, new parishioner registration, updating Sacramental Records, certificate creation, routine purchases, interacting with Diocesan Offices, answering ad hoc questions regarding Sacraments, scheduling Mass & candle intentions, support the Parish staff.

Skill set required:

  1. Associate degree in Administrative Office Professional or 5+ years experience in similar job.
  2. Proficiency in MS Office with expertise in Publisher.  Database entry and report extraction.
  3. Experience working with and maintaining basic office equipment.  Initial computer/network troubleshooting and first level maintenance a plus.
  4. Excellent written and oral communications skills.  Detail oriented and comfortable working in a fast-paced office environment.  Superior organizational skills for file management.  Calendar management both personal and for others.
  5. Must comply with the Diocesan Child Protection policy including passing a background check. A credit check will also be required as duties include money handling.
  6. Confidentiality.  A Pastoral Sense—as the first point of contact with the Parish, listening, being kind and respectful to all, having patience with people from all walks of life and a general desire to serve our parishioners is a must.
  7. Knowledge of Catholic tenants is preferred but not required.
  8. Able to work independently and in a team setting.
  9. Able to work effectively in a fast-paced environment with frequent interruptions.

Time Commitment:  4 days a week (M-Th).  Office hours are 8:30am-4:00pm.

Compensation: Commensurate with experience.  Submit hourly rate requirement with resume.

Benefits:  Yes

References required.

Contact by email or by phone at 843-768-0357

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