Diocese of Charleston

Position Summary: The HR Coordinator provides clerical support to the HR Department.  Primary responsibilities include administrative functions such as mailings, faxing, filing, and copying; payroll and data entry; completing assigned special projects and assisting HR Department with various departmental projects; and handling other clerical duties of the HR Department as assigned.        

Classification: Exempt                                             

Reports To: HR Specialist       

Essential Job Functions:


  • Ensure timely and accurate processing of payroll changes.
  • Interpretation and implementation of all personnel policies with pay transactions.
  • Prepares and maintains accurate transaction records and reports.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Enter all relevant salary increases, new salary scale rollouts

Benefits Administration

  • Keep up to date with pending enrollments for new hires and open enrollment changes
  • Serve as primary day-to-day contact at the diocesan level for all insurance carries and broker
  • Assist new hire with benefits enrollment and/or pass to pertinent HR staff member
  • Audit monthly medical insurance premium invoices

Administrative Duties

  • Maintain documents on the Office of Human Resource’s website
  • Assist with onboarding and offboarding paperwork for diocesan employees
  • Coordinate with IT and Hiring Managers to get new hire technology setup
  • Schedule orientation meetings for new hires
  • Respond to employment verification requests
  • Schedule quarterly meetings with Principals and Bookkeepers
  • Redirect HR related calls or distribute correspondence to the appropriate team member
  • Respond to email and phone calls in a timely manner


  • Gather data for OSHA reporting, create postings, and post in the office
  • Utilize ADP reporting to submit EEOC reporting on a yearly basis
  • Download 403 plan deferral changes from Empower and accurately enter into payroll on a weekly basis

Relevant Events that Require Data Reporting:

  • Compile and provide spreadsheets, ensure accuracy
  • Submit check requests, address envelopes, prepare and distribute envelopes

HR Training programs

  • Prepare presentations and materials, conduct training presentations

E-Verify Administration

  • Complete E-Verify process with 1SF and PAS new hires
  • Instruct locations on E-Verify requirements and assist with questions/problems
  • Conduct E-Verify Audits regularly

Assigned Special Projects

  • Complete assigned special projects and assist with various departmental projects. Perform other miscellaneous duties as required by the job


Education Requirements/Position Qualifications:

  • Practicing Catholic in good standing with the Church
  • Experience with administrative duties: calendaring, inbound and outbound calls, greeting visitors, meeting minutes, and emails
  • Proficient with creating and constructing Excel reports
  • Proficient with payroll and HRIS software
  • Proven success with learning new software
  • Ability to analyze and implement personnel policies
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills


  • Experience with recruitment, payroll, EEOC, and OSHA reporting
  • VLookups and similar formulas in Excel


Working Conditions/Physical Requirements: This position requires standing, walking, sitting, talking, hearing, using hands, using feet, climbing/balancing, stooping/kneeling/crouching/crawling, reaching above shoulders, and tasting/smelling at least 1/3 of the time. This position requires that you will lift up to 10 pounds at least 1/3 of the time.

To apply for this job email your details to apply@charlestondiocese.org