Website St. Mary Magdalene Catholic Church
As a key advisor to the pastor on all business-related aspects of St. Mary Magdalene Catholic Church, located in Simpsonville, SC, the Director of Business Administration is responsible for the full range of business administrative functions, including accounting, finance, payroll, human resources, and purchasing. The Director performs these functions in such a manner to enable the Pastor to concentrate on the spiritual needs of the Parish. The Director also serves as the Business Manager for the Parish’s Catholic Pre-School and supervises most of the support staff, volunteer staff, and professional staff positions in the Director’s areas of responsibility. The director’s leadership is guided by the necessary approvals from the Pastor in concert with the Diocesan Accounting & Internal Control Procedures Manual and the Parish Finance Council Handbook.
Due to the sensitivity of this position, the incumbent must be committed to ethical behavior, integrity, and the maintaining of the confidentiality associated with the office.
The Director of Business Administration must be a person committed to the values of the Gospel and the teachings of the Roman Catholic Church. He/she must value Stewardship as a way of life and support the Parish’s vision and mission statements and the Parish Pastoral Plan.
In conjunction with the Pastor and Pastoral Associate, the Director of Business Administration is a key member of the leadership team that directs and influences the successful day-to-day operation of St. Mary Magdalene Catholic Church.
- Prepares monthly, quarterly, and year-to-date financial reports and analyses for review by the Pastor and Finance Council.
- Prepares monthly financial reports and sends them to each department head for review.
- Oversees the recording of weekly collections from ACH and Online Giving and records other cash receipts daily.
- Oversees parish collections and volunteer money counters and reconciliation of all receipts.
- Oversees preparation of weekly offertory reports and debt reduction reports.
- Review all invoices before payment to ensure receipt of materials and conformity to policy and accuracy.
- Monitors the cash flow of the church and pre-school.
- Reviews and sends the Diocesan quarterly financial package to the Diocese.
- Oversees the posting of parish receipts to accurately account for parishioner contributions and the accurate- application to parishioner and parish records.
- Prepares the annual budget for the Parish per Diocesan policies and procedures by developing budget worksheets, inputting budget information, and consolidating budgets across parish departments/ministries/functions.
- Monitors Staff, Departments, and Ministry budgets for conformance to the overall approved budget.
- Oversees the processing of bi-weekly payroll for Church and Preschool staff.
- Maintains payroll records and reports (State and Federal) and staff leave records (vacation & sick days).
- Monitors and assists bank reconciliations monthly for all bank accounts.
- Attends monthly Finance Council meetings.
- Sets up new employees when hired and maintains all HR personnel records.
- Demonstrates experience with financial reporting, controls, and general accounting.
- Possesses knowledge of requirements for payroll processing and benefits administration.
- Establishes and maintains effective internal controls over the financial resources and assets of the Parish.
- Reviews necessary financial control documents in conformance with the Parish Finance Council for audit policies and approval procedures established by the Diocese.
- Maintains personnel records for all parish employees and updates them, as needed.
- Ensures implementation of policies from the Human Resources Department of the Diocese of Charleston.
- Participates in hiring and termination of employees and maintains appropriate performance appraisal documentation.
- Manages record-keeping of vacation/sick days for parish employees.
- Serves as Administrator with the Diocese for required VIRTUS and criminal background screening system for employees and volunteers at the Parish.
- Maintains proper documentation for employees and volunteers at the Parish to be following the Diocese Safe Environment program.
- Provides leadership for staff and evaluates staff through annual written performance reviews.
- Participates in regular staff and leadership meetings.
Oversees, administers and/or supervises:
- Office hours of the Parish Office.
- Compliance with approved communication policies.
- Preparation of weekly bulletin, monthly newsletters, and other print media in accordance with approved communications policies.
- The Parish’s census and related databases.
- The Parish website and digital marquee entrance way display sign content.
- The scheduling, approval, and conflict resolution in accordance with parish policies concerning the use of the meeting space through the facility scheduling software.
- Purchasing activities of the parish in accordance with diocesan policies.
- Effective collaborative and leadership style that frames issues, gathers data and facts, forms recommendations, and timely communicates such information to the pastor and/or key leaders.
- Excellent written and oral communication, interpersonal, and management skills.
- Able to interact effectively with all stakeholders: clergy, staff, lay leaders, volunteers, parishioners, diocesan leaders, and vendors.
- Initiative-taker who is organized, works independently, sets schedules, and prioritizes tasks with minimum supervision.
- Ability to make difficult and timely decisions and execute plans in a large remarkably diverse parish setting and to promote a positive work culture.
- Bachelor’s degree in accounting, Finance, or Business Administration required.
- Minimum of ten years overall post-college experience with a minimum of 5 years of experience in church administrative or not-for-profit organization management.
- Must understand, support, and accurately articulate the mission of the Roman Catholic Church and St. Mary Magdalene Catholic Church.
- Direct experience and working knowledge of accounting principles and practices.
- Intermediate to advanced skill level in computer accounting applications, spreadsheets, databases, and word processing (e.g., Intuit QuickBooks, Microsoft Office applications and Adobe).
To apply for this job email your details to firstname.lastname@example.org